französisch spanisch portugiesisch Application scheme Preliminary note: The brief project information is to be formulated in accordance with the above scheme (Annex 1.1). The rest of the scheme should be regarded as a basic framework showing the minimum of information to be provided on the project. If it is not possible to provide any information on certain points, a brief explanation should be given. The notes in the "Questionnaire for application scheme" should be taken into account. 0. Brief project information 1. Details on executing agency 1.2 Project-executing agency in the partner country 1.2.1 Legal structure, description of institutional aims, non-profit character 1.2.2 Budget, financial capacity, details on existing or planned collaboration with other donors (type and volume of funding) 1.2.3 Number of staff, specialist resources 1.2.4 Activities, sphere of operation (sectoral, regional) 1.3 Relationship between private executing agency and project executing agency in the partner country and assessment or justification of collaboration 2. Project description 2.1 Target group and project location 2.2 Project targets (precise description, expressed as far as possible in quantitative terms, of the desired situation on completion of project compared with situation at the beginning of project; for examples see questionnaire) 2.3 Instruments and measures applied to achieve project purposes 2.4 Duration of project and project implementation schedule 2.5 Details on viability of project and financing of follow-up costs once funding has ceased 2.6 In the case of applications for alteration or extension: reasons why alteration or extension is necessary 3. Project staff in the partner country 4. Project preparation (Indication of documents on which application is based: e.g. detailed project proposal from project-executing agency in partner country, on-site preparation, study) 5. Financing plan (Annex 1) 5.1 Expenditure plan Figures on estimated expenditure for the project, divided into the following items of expenditure: 5.1.1 Investment 5.1.2 Operating expenditure 5.1.3 Personnel (A note is to be attached breaking down personnel costs into annual figures per employee.) 5.1.5 Evaluation or preparatory study 5.1.6 Reserve fund for inflationary cost increases or unavoidable additional expenses (up to 3.5% of project expenditure) 5.2 Plan of receipts Summary of planned project funding, in total and broken down into financial years, and broken down into the following receipt items: 5.2.1 Counterpart contribution from private executing agency 5.2.2 Counterpart contribution from project-executing agency and/or other sources in the partner country 5.2.3 Other receipts (e.g. sales revenue) 5.2.4 BMZ grant 6. Additional details in the case of building projects 6.1 Expenditure required for purchase of land and construction measures appropriate for local conditions. The costs of construction measures are to be broken down into the following construction phases: Development and preparation for construction Bare construction Interior finishing work These individual items are to be included in the financing plan. The costs per cubic metre of the converted area are to be calculated and indicated. 6.2 For construction projects worth between € 50,000 and € 375,000, the following details must also be given: suitability of the site (e.g. subsoil, gradient, buildings in the neighbourhood) including integration into supply and waste disposal systems confirmation that all building and other licences have been obtained and that construction work is being supervised by an architect or construction engineer confirmation that the type of building and the costs conform with the usual local or national standards Construction measures over € 375,000 are dealt with in accordance with point 6.2 of the guidelines. 7. Assessment of possible risks to implementation (Description of factors prevailing in the project’s environment that could influence the implementation and success of the project). 8. Commissioning of independent chartered accountants Costs can be claimed as operating expenditure (item 5.1.2). 11. Signature, date       Questionnaire for application scheme Preliminary remarks: This list of questions is intended to serve as a guide to make applications easier and to ensure that the project is described in as much detail as possible. In examining the application, the Federal Ministry for Economic Co-operation and Development (BMZ) will assume that the applicant has replied to all those questions that are relevant to the application.     Remarks concerning points: 2.1 Who is to benefit from the project? Size of target group. Social background, vocational category, other relevant characteristics. How is the target group involved in preparing and implementing the project? Exact location (sketch if appropriate). Further information on the economic structure of the area, the existing social facilities (education, health), provision of public services (e.g. water, energy), transport links. Description of project environment, including climatic conditions. 2.2 Under "project purposes", as exact as possible a description should be given of the desired situation on completion of the project. The desired improvements on the situation prior to the project are to be described in quantitative terms as far as possible. If appropriate, quantifiable objectives (e.g. improvement in income) should be described separately from qualitative objectives (e.g. increase in motivation for self-help). A distinction should also be made between overall objectives and sub-objectives. Examples: Improving the target groups’ supply of drinking water from 15 litres per month to 25 litres per month (overall objective) by building 10 wells in region X over three years (sub-objective). Increasing the target group’s income by 20% (overall objective) by expanding the irrigable area under cultivation by X% over two years (sub-objective). Increasing the target group’s income by 50% (overall objective) by granting X small loans over three years and forming a marketing co-operative (sub-objectives). 2.3 Description of what individual measures and instruments are planned; in the case of building measures, detailed description or building specifications and calculations. Assessment of the contribution individual measures will make to achievement of the project purposes (where appropriate an objective attainment matrix). Assessment of the effectiveness of the measures planned in terms of the use of local resources and application of labour-intensive technology and other aspects of relevance to the project. Programmatic assessment of the measures, in particular: are the measures adapted to the target group’s level of development? In the case of procurement measures: where are the materials to be obtained? If materials are procured from outside the partner country: are the supply of spare parts and maintenance guaranteed? If land or rights is to be obtained using grant funds, reasons should be given in case no collateral is available to cover any claim for reimbursement asserted by the grant donor. 2.4 Funding period Time schedule for the measures, divided into phases. This schedule should show the order in which measures are to be implemented and also how the measures fit in with the project objectives in terms of time (i.e. which measures are implemented in which phase in order to fulfil which objectives). 2.5 Is the continued existence of the project guaranteed after public funding has ceased? Who is to bear the follow-up costs once public funding has ceased. N.B.: Funding can only be given to projects if their continued existence or the availability of follow-up funding is guaranteed. 3. Selection and qualification of the staff employed directly on the project by the project-executing agency in the partner country. If the agency wishes to employ additional personnel, specific reasons should be given. If German staff are to be seconded, detailed reasons should be given as to why this is necessary for the implementation of the project. Personal details and qualifications of German project workers and length of secondment. Have they been assigned a local counterpart? Scheduled date for handing over duties? 5.1.1 Expenditure on procuring and transporting materials and equipment as well as animals. Equipment, materials and animals must be appropriate to local needs in terms of price, availability and maintenance or care and should, as far as possible, be obtained on the local markets. 5.1.2 Operating expenditure for the project. Estimates for these should, as a rule, be given in decreasing rates in order to ensure that the project is viable once funding has ceased. This should be described in a note regarding this item. Reasons should be given for any deviation. 5.1.3 Expenditure on local staff (including short-term training measures) who are directly involved in implementation of the project, broken down into trade/profession and respective average annual wage. Estimates for this expenditure should be given in decreasing rates in order to ensure that the project is still viable following the end of the project period. Reasons should be given for any deviation. 5.2.2 What form does the counterpart contribution take? N.B.: Proof must be given of the contributions to be made by the project-executing agency in the partner country if these are to be included as part of the counterpart contribution. If contributions are to be made by the government, confirmation should be submitted of the government’s commitment to provide such contributions. 5.2.3 Submission of confirmation that a commitment has been made to provide these contributions.